Chief Delegate

The position description may undergo occasional updates, so please be aware that any details provided are subject to change.

Responsibilities

• Execute all Board of Directors Shared Duties in addition to the position-specific duties listed below
• Serve on the Executive Committee and appoint volunteers to committees and task forces

Meetings

• Board Meetings
  • Contribute to the development of Board Meeting agendas
  • Actively attend and engage in monthly Board meetings
  • Contribute agenda topics for Board meetings and provide supplemental files
  • Review meeting minutes, proposals, consent, and business agendas prior to each meeting
  • Attend bi-annual or annual 2-3 day strategic retreats
  • Submit, review, discuss and vote on Board proposals
  • Conduct meetings using Robert’s Rules of Order (parliamentary order)
  • Promote unity and collaboration on the Board while promoting healthy debates and discussion
  • Contribute to the development of Board Meeting agendas
  • Take minutes at Board Meeting and highlight any action items to the Board
  • Enforce meeting time allotments
  • Centralize and maintain accurate record of all Board motions and votes conducted electronically and in-person
  • Post drafted minutes for Board review prior to publishing to the membership

• Other Meetings
  • Attend Executive Committee Meetings (if scheduled)
  • Attend the General Business Meeting

House of Delegates

• Attend all House of Delegates activities/meetings, prior to and during House of Delegates.
• Complete all required reports by the deadlines
• Collaborate with delegates and the Board of Directors to achieve the strategic goals of APTA Pelvic Health
• Report updates from the House of Delegates to the Board and provide additional updates to Academy staff for membership communication

Communication

• Communicate weekly via Slack and capture votes, motions, appointments electronically
• Build and strengthen relationships with officers, directors, volunteers, members, staff through regular communication
• Help draft public relations letters and statements addressed to members or external stakeholders

Reporting

• Contribute to the annual State of the Academy PowerPoint presentation
• Centralize and maintain an accurate record of all Board motions and votes conducted electronically and in-person

Travel

• The Chief Delegate will be reimbursed for qualified travel, per diem, and registration expenses contingent on the annual budget

Times listed below may fluctuate depending on changing business priorities and the urgency of critical board discussions and votes that must take place.

• Electronic Communication: 8-10 hours/month
• APTA CSM Meetings & Support: Up to 6 days
• House of Delegate Meetings: Up to 5 days of in-person meetings per year with additional days of preparation time
• Committee Meetings: 1-2 hours/month
• Board Meetings: 2-3 hours/month preparation time
• Monthly Zoom Meetings: 1-2 hours/month meeting time
• Annual In-Person Retreats: 3-4 days
• Read and comment on meeting materials: 1 day 

• Must have been an APTA Pelvic Health member for at least 2 consecutive years immediately preceding the election and must maintain active membership in good standing throughout the volunteer term
• Must have a minimum of 2 years of experience in House of Delegates, either as a delegate or alternate delegate for any component.
• Cannot be an active independent contractor contracted with APTA Pelvic Health or a direct competitor during the term of service according to Conflict of Interest policy
• Networking skills
• Leadership, motivational, and mentoring skills
• Strong written and verbal communication skills
• Prior role in Academy board or committee leadership (desired)
• Previous volunteer experience within APTA Pelvic Health (required)
• Familiarity and experience with parliamentary procedures or Robert’s Rules of Order
• Passion and positive attitude about teamwork, pelvic health, adaptability, flexibility, and innovation
• Good listening and decision-making skills
• Strong written and verbal communication skills
• Ability to collaborate easily and positively with others
• Fast keyboarding skills with ability to listen and take minutes simultaneously
• Good time management, record-keeping, and organizational skills, attention to detail, and ability to multitask
• Strong problem-solving and mediation skills when sensitive situations arise within the Academy