Director-at-Large

The position description may undergo occasional updates, so please be aware that any details provided are subject to change.

Whether you are an Officer or Director on the Board, you are a Board member and part of the governing body of the Academy. Board members are committed to the long-term interests of the organization and meet regularly to oversee and direct the organization, set policies, approve business decisions, evaluate Executive Director performance, and fulfill fiduciary responsibilities.

Governance

• Uphold Academy values and Code of Conduct; lead by example
• Fulfill fiduciary responsibilities (Duty of Care, Duty of Loyalty, Duty of Obedience)
• Provide accountability to membership; meet and communicate with membership annually
• Review, revise, and approve new policies and procedures
• Ensure the organization complies with legal requirements

Meetings

• Actively attend and engage in monthly Board meetings
• Contribute agenda topics for Board meetings and provide supplemental files
• Review meeting minutes, proposals, consent, and business agendas prior to each meeting
• Attend bi-annual or annual 2-3 day strategic retreats
• Submit, review, discuss and vote on Board proposals
• Conduct meetings using Robert’s Rules of Order (parliamentary order)
• Attend relevant committee meetings as requested
• Promote unity and collaboration on the Board while promoting healthy debates and discussion

Communication

• Communicate with the Board of Directors and Executive Directors on a weekly basis via Slack, the Academy’s volunteer communication platform
• Communicate and liaise with internal and external stakeholders
• Executive Director, Membership, Committees, APTA, Industry partners
• Consult when needed with the Governance Committee, Past President’s Committee, Attorney, or the APTA

Finance

• Review and approve the Annual Budget
• Review monthly financial reports and identify patterns and discrepancies
• Review and approve recommendations from the Finance Committee
• Review and approve the Finance Committee’s audit firm recommendation
• Review and approve the financial audit and IRS 990 forms
• Oversee Academy finances to ensure operational sustainability and financial success

Strategic Planning

• Develop, review, revise and vote on the organization mission, vision, and strategic plan
• Assure committees, task forces, and staff are working in alignment with the strategic plan, mission, and vision of the organization.
• Collaborate with the Board of Directors and Executive Director on strategic goals
• Plan out how to delegate initiatives under the Strategic Plan to appropriate volunteer groups

Evaluation

• Evaluate the Academy by monitoring strategic plan performance dashboards
• Evaluate the Executive Director on an annual basis
• Evaluate Membership Survey results to inform ideas and decisions for future improvements and additions to membership benefits
• Evaluate Conflict of Interest disclosures and consult with the Governance Committee and attorney as necessary on how to best address
• Evaluate the efficacy of Committees and recommend changes to optimize Committee operations
• Complete Annual Board Assessment to evaluate Board performance and identify skills and experience needed in future Board members; communicate needs collectively with the Board to the Nominating Committee
• Keeping up with issues and trends that affect the organization and the profession

Hiring, Appointing, Evaluating

• Interview, select, and evaluate the Executive Director
• Establish and retire committees and task forces
• Develop committee and task force proposals and charges that align with the strategic plan

Administrative

• Complete all required reports by set deadlines
• Maintain an organized Google Calendar
• Answer occasional member/stakeholder inquiries via email or phone
• Consistently communicate with Board members and the Executive Director

Travel

• Travel required 1-2 times a year for CSM and/or Board retreat (Board members are reimbursed for qualified travel, per diem, registration expenses based on the annual budget)

Times listed below may fluctuate depending on changing business priorities and the urgency of critical board discussions and votes that must take place.

• Electronic Communication: 4-8 hours/month
• APTA CSM Meetings: Up to 6 days (Full Day Board Meeting, Committee Meetings, Room Monitoring, Exhibit Hall Booth)
• Committee Meetings: 1-2 hours/month
• Board Meetings: 2-3 hours/month preparation time
• Monthly Zoom Meetings: 1-2 hours/month meeting time
• Annual In-Person Retreats: 3-4 Days
• Read and comment on meeting materials: 1 Day
• 1:1 meetings with the Executive Director to collaborate on strategic initiatives and liaising committees: 1-2 hours per month

• Must have been an APTA Pelvic Health member for at least 2 consecutive years immediately preceding the election and must maintain active membership in good standing throughout the volunteer term
• Cannot be an active independent contractor contracted with APTA Pelvic Health or a direct competitor during the term of service according to Conflict of Interest policy
• Proven track record in an executive leadership role (desired)
• Previous board experience in or outside APTA Pelvic Health (desired)
• Previous volunteer experience within APTA Pelvic Health (desired)
• Knowledge of the organization, profession, and the relevant industry
• Sufficient time availability for board duties
• Strong listening, decision-making, and interpersonal skills
• Passion and positive attitude about teamwork, pelvic health, adaptability, flexibility, and innovation
• Familiarity with parliamentary procedures or Robert’s Rules of Order
• Leadership, mentoring, and conflict resolution experience
• Interest in relevant advocacy, regulatory, and legislative strategies that impact the profession
• Good time management and organizational skills, attention to detail, and ability to multitask
• Strong problem-solving and mediation skills when sensitive situations arise within the Academy