Treasurer

The position description may undergo occasional updates, so please be aware that any details provided are subject to change.

Responsibilities

• Execute all Board of Directors Shared Duties in addition to the position-specific duties listed below
• Serve on the Executive Committee and appoint volunteers to committees and task forces
• Commitment to serve on the Finance Committee for three (3) years following a completed term of service

Meetings 

• Board Meetings

  • Actively attend and engage in monthly Board meetings

  • Contribute agenda topics for Board meetings and provide supplemental files

  • Review meeting minutes, proposals, consent, and business agendas prior to each meeting

  • Attend bi-annual or annual 2-3 day strategic retreats

  • Submit, review, discuss and vote on Board proposals

  • Conduct meetings using Robert’s Rules of Order (parliamentary order)

  • Promote unity and collaboration on the Board while promoting healthy debates and discussion

  • Provide consent agenda updates about the Academy’s financial health

  • Provide financial insight and recommendations when discussing proposals that may have a financial impact

• Executive Director Meetings

  • Co-draft the annual budget

  • Co-develop financial benchmarking tools and strategies

  • Co-draft the Finance Committee meeting agendas

• Other Meetings

  • Attend Executive Committee Meetings (if scheduled)

  • Attend a monthly meeting with the Accounting Firm to discuss/review month-end financials

  • Attend quarterly Finance Committee Meetings (and possibly more meetings during budget planning period September-November)

  • Attend meetings with any related Academy committees and  task forces to identify, strategize, and advise and guide for fiscally responsible decision making, contract negotiation or other financial needs and responsibilities

Financial Oversight

• Review financial records for the Academy and report any discrepancies or trends

• Present the drafted annual budget to the Finance Committee for input and in-depth review

• Present the drafted Finance Committee-approved budget to the Board of Directors every November

• Oversee the bank accounts and investments with the Executive Director

• Develop or propose financial policies and procedures

• Review, reject/approve expenditures above $3,000, consult with the Finance Committee and/or the latest Financial policies and procedures as needed

• Answer standards questions from the Audit Firm pertaining to Academy finances during periodic audits

• Act as an information source for members, volunteers, and the public regarding financial matters

• Recommend potential Finance Committee appointees to the Executive Committee

• Review cash flow and authorize cash transfer into the investment account per Board-approved policy

• Review all tax filings including 990 annually and audit report as performed

• Enforce the mission-based prioritization decision matrix when allocated excess revenue

Communication

• Communicate electronically with the Board and provide consistent updates regarding the financial health

• Build and strengthen relationships with officers, directors, volunteers, members, staff through regular communication

• Help draft Public Relations letters and statements addressed to members pertaining to finances

Reporting

• Create annual Financial Health slides for the annual State of the Academy PowerPoint presentation

• Electronic Communication: 4-8 hours/month
• APTA CSM Meetings / Representing the Academy, meeting with volunteers: Up to 6 days
• Board Meetings: 2-3 hours/month preparation time with 1-2 hours extra for preparation
• Monthly Zoom Meetings: 4-6 hours/month meeting time
• Annual In-Person Retreats: 3-4 days per year
• Finance Committee Meetings: 4-8 hours/quarter (budget discussions, financial monitoring)
• Accounting Firm Meetings: 1 hour/month
• 1:1 meetings with the Executive Director to collaborate on strategic initiatives and review of proposals: 2-3 hours/month

• Must have been an APTA Pelvic Health member for at least 2 consecutive years immediately preceding the election
• Prior experience in a financial management volunteer or professional role
• Cannot be an active independent contractor contracted with APTA Pelvic Health or a direct competitor during the term of service according to Conflict of Interest policy
• Prior role in Academy board or committee leadership (desired)
• Previous volunteer experience within APTA Pelvic Health (required)
• Familiarity and experience with parliamentary procedures or Robert’s Rules of Order
• Thorough knowledge and comprehension of conflict of interest, and its significance within the nonprofit sector.
• Passion and positive attitude about teamwork, pelvic health, adaptability, flexibility, and innovation
• Ability to act in a fiduciary capacity for the Academy, possibly in conflict with spending proposals
• Understand the concept of Return on Investment (ROI) and be able to make decisions that maximizes ROI.
• Ability to put the organization first when navigating finance discussions with members, contractors, and vendors
• Ability to carefully scrutinize and interpret financial data including experience with and knowledge in reading and interpreting balance sheets, accounts receivable and accounts payable, and financial statements with the ability to make decisions that maximize the long term financial growth and security for the APHPT.
• Experience with business budget development and the ability to accurately assess previous and future Academy performance, the ability to project accurately and responsibly for future budgets, and awareness to anticipate expected and unexpected financial expenses with foresight and preparation that protects the future of APHPT.
• Ability to strictly adhere to the approved budget, remain fiscally responsible with all financial decision-making following the policies and procedures of the APHPT, and stay in alignment with the strategic plan of the APHPT.
• Strong financial management skills
• Good technology skills (Excel, Google Sheets)
• Good listening and decision-making skills
• Strong written and verbal communication skills
• Ability to collaborate easily and positively with others
• Strong organization skills
• Strong leadership skills and time management skills
• Strong problem-solving and mediation skills when sensitive situations arise within the Academy