Speaker & Moderator Webinar Guidelines

Speaker & Moderator Expectations

Speakers and moderators must:

• Be respectful and adhere to the APTA Pelvic Health Code of Conduct Policy and the APTA Code of Ethics for the Physical Therapist.
• Not promote or endorse outside courses, companies, organizations, or specific product brands that are outside of the Academy of Pelvic Health Physical Therapy (i.e., continuing education providers, equipment or product distributors)
• Provide written disclosure of all actual or perceived conflicts of interest during the webinar approval process and share relevant disclosures at the start of the webinar.
• Avoid self-promotion or sharing marketing collateral, links, or affiliate relationships that personally benefit the speaker financially or non-financially.
• Positively promote APTA Pelvic Health, the profession, membership, events, and courses when relevant.
• Not misrepresent published research, evidence, or APTA Pelvic Health positions.
• Not share or promote political, religious, or other personal beliefs.
• Not promote treatments or services that aim to replace pelvic health physical therapy or consultation with a primary care physician.
• Avoid promoting consumer confusion, including inappropriate use of “pelvic health therapist” or “pelvic therapy” interchangeably with “pelvic health physical therapist” or “pelvic health physical therapy.”
• Present pelvic health physical therapy as distinct from other professions.
• Avoid presenting treatments as a “cure” or “quick fix.”
• Cite all referenced sources accurately, avoid plagiarism, and obtain appropriate permissions before sharing copyrighted materials.

Infractions

Webinar events are widely attended by APTA Pelvic Health members, non-members, and the healthcare community. Because these events are promoted using APTA Pelvic Health branding, trademarks, listservs, and resources, attendees may perceive speaker conduct and content as an official organizational position of APTA Pelvic Health.

If a speaker breaches these expectations or if live webinar content deviates from the initially approved webinar content, the webinar may be removed from the live stream. The Board of Directors may address the infraction with the Host and enforce disciplinary action, including one or more of the following:

• Removal of the webinar recording and marketing collateral from all APTA Pelvic Health communication channels.
• Temporary or permanent suspension of the Host from hosting future webinar events.
• Temporary or permanent suspension of the Moderator or Speaker from presenting at future webinars.
• Public rescind letter sent to attendees to retract the webinar distribution.
• If obvious plagiarism is evident, an official report may be filed and shared with the Speaker’s institution or employer.

Moderator Webinar Instructions

1. Log in 20–30 minutes prior to the event to check video and audio settings.
2. Make sure your Zoom application is up to date (Download latest verion).
3. When sharing your screen, check “Share Computer Sound” if your presentation includes videos.
4. Ensure the webinar is recording to the cloud.
5. Enable the waiting room.
6. Check the waiting room and admit speakers and moderators only before the event begins.
7. Confirm speaker name pronunciation.
8. Assign co-host privileges to moderators.
9. Allow participants to enter at 8:00 PM Eastern.
10. Monitor the chat for questions before and during the event.
11. Start the event and play the recording as instructed.
12. After each session, invite speakers online for the 15-minute Q&A and read questions from the chat.
13. At the end of the event, remind participants to visit the Learning Center, powered by CanvasLMS, for recordings, materials, quizzes, and certificates of completion.
14. Conclude the event by thanking the audience and closing Zoom.